Urgent hiring for Executive Assistant in German Based Freight forwarding company
Plan, organize and coordinate the administrative aspects of the Executives office functions.
Coordinate office activities and schedules.
Receive and screen communications of reporting Manager including telephone calls and e-mail messages.
Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues.
Weekly updates to Regional Manager on all To- Do Lists - in terms of what got closed/ what got missed/ what needs immediate attention/ project/ Assignment updates.
Managing Expats / Visitors/ Events on behalf of Reporting Manager
Preparing to do lists, preparation of assignment checklists
Follow up and coordination with Expats/ Overseas Office
Coordinating travel/ accomodation/ visa requirements for Reporting Manager as well as visitors (as directed)
Presentation & Data Analysis
Analysis of KPI Reports/ Business Reports submitted by the team
Providing quick number updates on regional performance
Updating on reasons in deviation in numbers
Designing/ developing/ updating various presentations for Reporting Manager based on the outline / brief provided
Datamining and referencing on various projects/ideas for Reporting Manager through the internet or by getting intouch with Managers nominated references.
Leadership Team Management:
Building strong bonds with the leadership team and following up on various assignments.
Followup on the minutes of the meeting.
Reminding leaders of their tasks days prior to the deadline.
Ensuring the tasks or report updates are submitted in time for Managers review.
Updating all leaders on a regular basis on Managers views pertaining to their projects.
Preparation of agenda of various meetings hosted by the Manager.
Scheduling and time management for Managers calendar.
Assisting Manager in ideation and incubation by necessary research.
Understanding the concept, conducting basic research on topics, providing relevant statistics, cases and advice through research
Following up with the concerned people who have accompanied Reporting Managers for sales calls to ensure that information required by the client / proposals go according to the timelines.
Following up with the concerned people who have accompanied reporting Manager for sales calls to ensure that information required by the client / proposals go according to the timelines.